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Develop event website |
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Provide pro-forma site feasibility study |
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Conduct site selection trips |
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Provide proposal with budget |
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Sign confidentiality agreement, vendor contracts and copyright clearances |
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Assign suite upgrades and room amenities |
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Set up on-line registration; manage on-site registration |
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Design theme graphics and décor |
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Manage invitation process - print and mail |
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Book and issue airline tickets upon attendees approval |
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Create menus to match agenda |
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Hire ground transportation and provide meet-greet service |
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Fed-X attendee departure packets |
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Provide on-site staff to handle meeting logistics |
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Coordinate meeting materials |
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Mail promotional mailers |
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Recommend and book entertainment |
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Hire speech writers, book speakers and oversee rehearsals |
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Produce symposia Highlights Newsletter |
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Coordinate customized departure packets, welcome packets and daily activity sheets |
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Deliver technical staff equipment, A-V technology and staging |
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Pre-plan potential security issues; review with staff |
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Schedule pre-conference meeting and distribute weekly status reports |
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Oversee and coordinate planned tours |
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Manage meeting room set up and sweep room post-meeting |
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Print boarding passes on-site |
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Conduct meeting evaluations |
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Host a follow up meeting with client to review meeting goals |
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Process meeting attendees expense reports and notify of any overages |
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Archive meeting presentations |
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Finalize billing for meeting in a bound book format |
